People Operations and Payroll Specialist

Do you find payroll, HR workflows, and employee experience work engaging? This could be the right opportunity for you. In this role, you will be part of the HR Operations Center EMEA and play an important role in supporting payroll and HR operations across multiple countries in the region.

You will thrive in this role if you enjoy working in an international environment, coordinating end-to-end payroll activities, and building close partnerships with both internal teams and external payroll providers. Here, you will get the opportunity to use your payroll knowledge in a broad EMEA scope, ensure high-quality and timely payroll delivery, and contribute to smooth, compliant HR operations that support employees and managers.

What we expect

• Experience in payroll coordination/processing, ideally in a multi-country environment
• Background in HR Operations / HR Administration with solid payroll exposure
• Experience working with case management tools (e.g. ServiceNow)
• Solid attention to detail, accuracy, and organizational skills
• High level of ownership, consistency, and accountability
• Structured approach with the ability to investigate and resolve discrepancies
• Ability to manage multiple deadlines and priorities in a structured way
• Fluent English required, Fluent Polish and basic French knowledge would be an advantage

Employment agency entry number 47

this job offer is intended for people over 18 years of age

What we offer

• Private medical care, benefit cafeteria, private life insurance, lunch card
• Sponsored language courses, co-financed trainings
• Holiday funds and annual bonus
• Contract of employment
• Flexible working hours and a hybrid working model 50/50 in the modern office (city center)
• International work environment and Scandinavian workplace culture
• Exposure to HR operations across multiple countries
• Opportunity to shape and improve HR processes
• Collaboration with an experienced HR Operations team

Your tasks

• Prepare, validate, and submit payroll data, ensuring accuracy, completeness, and timely delivery across multiple EMEA countries
• Support review of payroll outputs, identify discrepancies, and follow up on resolution
• Monitor payroll timelines and cycles to help ensure smooth and timely processing
• Support end-to-end employee lifecycle processes (onboarding & offboarding)
• Maintain accurate and compliant employee data and documentation in HR systems (e.g. SAP SuccessFactors)
• Manage HR cases and workflows in ticketing systems (e.g. ServiceNow) in line with SLAs (Service Level Agreements)
• Act as a first point of contact for employees and managers for day to day business
• Contribute to process improvements, focusing on accuracy, efficiency, and standardization
• Create and maintain Standard Operating Procedures (SOP), ensuring proper documentation, version control, and clear ways of working